Word processing - Styles, TOC, Bibliography, APA7
Problem 1
In this section, you will learn how to edit text in Word text editor.
Word processing skills are practised by reproducing an article freely available on the Internet. Particular attention will be paid to the preparation of the table of contents and bibliography, and to the correct numbering of pages.
We follow the following rules:
- Text structure on each page: 3 cm top margin, 3 cm bottom margin, 2.5 cm margin on left, 2.5 cm margin on right, TNR 12 font size, 1.5 line spacing.
- Page numbers at bottom centre of page.
- Page numbering of the article begins with the table of contents and ends with the bibliography.
- All tables and figures should be numbered and titled, formatted in APA7 style.
- Format in-text citation and bibliography in APA7 format.
- Search the internet for this article: https://www.frontiersin.org/articles/10.3389/fpsyg.2023.1258808/full
- Launch the Word word processor. Create a new document. Save it as
article_01.docx.
- Show nonprintable symbols in the Word document. Details here.
:::{.callout-tip title=“Nonprintable symbols”}
Microsoft Word was designed to hide all the formatting and technicalities (WYSIWYG). Early versions of Word had a Show All option but it was hidden away because Microsoft believed their software was so good, such a tool was not necessary. At some point commonsense prevailed and now Show All is on the Home tab, Paragraph section. Show all is the easy way to see all the underlying formatting to help you figure out what’s happening. Tabs, Section Breaks, Paragraph Marks even Spaces are all exposed by Show All.
As with most things in Word, you can use either a keyboard shortcut or the mouse to see the hidden formatting characters.
- Keyboard, hit Control+Shift+8Control+Shift+8.
- Mouse, simply click the Show/Hide button on the Home tab.
:::
- Show the Ribbon in Word. Just press Ctrl+F1Ctrl+F1 from your keyboard to show / hide toolbar (ribbon). Details here.
- Display the Ruler in a Word Document. To show the Ruler at the top and left-hand side in a Word Document, click on the View tab. Make sure that Print Layout is selected under Views section. In the Show section (second from the left), check the box next to Ruler. Details here.
- Show the Navigation Pane. To open the Navigation pane, press Ctrl+FCtrl+F, or select the View tab and choose Navigation Pane. In the Navigation pane, select the Headings tab.
- Show the Styles pane. Details here.
Let this be your starting screen for all word processing tasks.
Any text editing process basically consists of 3 parts
- Typing the text
- Formatting the text
- Saving and printing the text
Typing is now replaced by using the clipboard.
Copy the title from the article into the word document with Ctrl+CCtrl+C and Ctrl+VCtrl+V. After pasting text Ctrl+VCtrl+V, press CtrlCtrl for paste options to appear and then press TT for pasting the text with “Keep text only” paste option. We need the text without formatting.
- Let’s copy the names of the authors.
- Copy the authors’ affiliation details.
- Copy the abstract of the article.
- Copy the full text of chapters 1 and 2. To be safe, select the entire document (Ctrl-ACtrl-A) and delete all formatting. Details here.
- Set the language to English. Select the entire document (Ctrl-ACtrl-A) and then set on the status bar to English.
We are now ready to “type” the text. Next comes the formatting. Formatting is done with styles. Details here. Modify the “Title” style as follows:
- In the Style panel, right-click on the Title style and select Modify.
Select font formatting options.
Modify the “Title” style as follows:
- Font type: Times New Roman
- Font style: Bold
- Font size: 24 pt
Select paragraph formatting options.
Modify the “Title” style as follows:
- Text alignment: Centered
- Paragraph Spacing, Before: 36 pt
- Paragraph Spacing, After: 136 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Apply the “Title” style to the title. Find the title in the text and place the text cursor anywhere in the title text.
Left-click the “Title” style in the Styles pane.
- Create a new style “Author” for formatting authors. Left-click on the ‘New Style’ button in the bottom left corner of the Style pane. The style should be based on ‘Normal’.
To access the font formatting and paragraph formatting options, use the ‘Formatting’ button, just as you would when changing the ‘Title’ style above. Use the following options:
- Font type: Times New Roman
- Font style: Regular
- Font size: 16 pt
- Text alignment: Centered
- Paragraph Spacing, Before: 12 pt
- Paragraph Spacing, After: 8 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Apply the “Author” style to the authors. Find the authors in the text and place the text cursor anywhere in the authors text. Left-click the “Author” style in the Styles pane.
Let’s create a new style “Affiliation” for formatting the affiliation data. The style should be based on ‘Normal’. Use the same method you used to create the ‘Author’ style. Use the following options:
- Font type: Times New Roman
- Font style: Regular
- Font size: 12 pt
- Text alignment: Centered
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 0 pt
- Paragraph Spacing, Line Spacing: Single
Apply the “Affiliation” style to the affiliation lines. Modify the authors and affiliation information as shown in the image below:
- delete the link format (if necessary)
- delete the image icons (if necessary)
- delete the asterisk
- format the digits 1 and 2 as suffixes after the authors and before the affiliation (select superscript button).
- Insert a page break (Ctrl+EnterCtrl+Enter) after the afiliation. Details here.
- Type ‘Abstract’ before the abstract.
Create a new style ‘Abstract title’ and apply it to the corresponding text. Features of the new style:
- Font type: Times New Roman
- Font style: Bold
- Font size: 14 pt
- Text alignment: Left
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 12 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
Create a new style ‘Abstract’ and apply it to the corresponding text. Features of the new style:
- Font type: Times New Roman
- Font style: Regular
- Font size: 12 pt
- Text alignment: Justified
- Identation, Left: 1 cm
- Identation, Right: 1 cm
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 8 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Insert a page break (Ctrl+EnterCtrl+Enter) after the abstract. Details here.
Modify the style ‘Header 1’ and apply it to the corresponding text. Features of the style ‘Heading 1’:
- Font type: Times New Roman
- Font style: Bold
- Font size: 18 pt
- Font color: Automatic
- Text alignment: Centered
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 24 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Line and Page Breaks: Page break before
Apply the ‘Heading 1’ style to all titles, these are:
- 1. Introduction
- 2. Materials and methods
Create a new style ‘My text’ and apply it to the corresponding text. Features of the new style:
- Font type: Times New Roman
- Font style: Regular
- Font size: 12 pt
- Text alignment: Justified
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 3 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
Apply to all additional paragraphs except the titles:
Modify the style ‘Header 2’ and apply it to the corresponding text. Features of the style ‘Heading 2’:
- Font type: Times New Roman
- Font style: Bold
- Font size: 14 pt
- Font color: Automatic
- Text alignment: Left
- Paragraph Spacing, Before: 24 pt
- Paragraph Spacing, After: 18 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Modify the style ‘Header 3’ and apply it to the corresponding text. Features of the style ‘Heading 3’:
- Font type: Times New Roman
- Font style: Bold
- Font size: 12 pt
- Font color: Automatic
- Text alignment: Left
- Paragraph Spacing, Before: 24 pt
- Paragraph Spacing, After: 18 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Insert a table with 12 rows and 5 columns before ‘Figure 1’. Details here.
- Fill the cells with content.
- Merge cells in the table. Details here.
- Fill the merged cells with content.
- Select the whole table. Details here.
- Select font ‘Times New Roman’ and size 12 pt.
- Select cells and align them to the centre.
- Select cells and format them in bold.
- Adjust column width automatically, click AutoFit Contents. Details here.
- Align the table to the left.
- Delete the borders of the table.
- Set the border at the top and bottom of the table.
- Select the second header row.
- Set the border at the bottom of the row.
Create 3 new styles ‘Table and Figure number’, ‘Table and Figure title’, and ‘Table and Figure comment’. Apply it to the corresponding text. Features of the new styles:
Table and Figure number
- Font type: Times New Roman
- Font style: Bold
- Font size: 12 pt
- Font color: Automatic
- Text alignment: Left
- Paragraph Spacing, Before: 24 pt
- Paragraph Spacing, After: 8 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
- Line and Page Breaks: Keep with next
Table and Figure title
- Font type: Times New Roman
- Font style: Italic
- Font size: 12 pt
- Font color: Automatic
- Text alignment: Left
- Paragraph Spacing, Before: 0 pt
- Paragraph Spacing, After: 12 pt
- Paragraph Spacing, Line Spacing: 1.5 lines
Table and Figure comment
- Font type: Times New Roman
- Font style: Regular
- Font size: 10 pt
- Font color: Automatic
- Text alignment: Justified
- Paragraph Spacing, Before: 6 pt
- Paragraph Spacing, After: 24 pt
- Paragraph Spacing, Line Spacing: Single
Format the table as shown in the picture, using the 3 styles above.
- Format the image as shown in the picture, using the 3 styles above. Insert the image from the article and adjust the width to 9.85 cm.
Let’s create a BibTex file, named
article_01.bib, from the first 5 cited articles. (See the Problem 1 and Problem 2 from the Lab 07.) These are:- Pfattheicher et al., 2022
- doi: 10.1016/j.copsyc.2021.08.021
- Batson et al., 2011
- Kahneman et al., 1986
- Engel, 2011
- Cherry et al., 2002
- DOI: 10.1257/00028280260344740
- Pfattheicher et al., 2022
article_01.bib- Save and Export your bib file as
article_01.xmlin ‘MS Office 2007’ format. SelectFile / Export / Export all Entries.
article_01.bib as XML- Import
article_01.xmlinto your Word document. SelectReferences / Manage sources / Browsebutton. Copy all 5 items into Current List.
- Replace text ‘(Pfattheicher et al., 2022)’ and ‘(Batson et al., 2011)’ in the chapter ‘1, Introduction’ with proper in-text citation. Select Insert Citation button from
References / Citations & Referencespane.
- Replace text ‘(DG; Kahneman et al., 1986)’, ‘(Engel, 2011)’, and ‘(Cherry et al., 2002)’ in the chapter ‘1.1. Dictator game and donation behaviors’ with proper in-text citation. Select Insert Citation button from
References / Citations & Referencespane.
- Insert the Bibliograpy at the end of the document.
- Place the text cursor just before the title ‘1 Introduction’. Insert a Table of contents with
References / Table of Contentsbutton.
- Modify text ‘Contents’ to style ‘Heading 1’.
- Place a Section Break after the Page break at the end of the abstract.
- Double-click on page ‘Contets’ at the bottom of page. Turn off ‘Link to Previous’.
- Turn off ‘Link to Previous’ button.
- Insert Page number at bottom of page.
- Set the Page numbering to start at 1.
- Save and send your
article_01.docxto theabari.kurzus@gmail.com. The subject of this email isLab10 - Problem 1.
Problem 2
In this section, you will learn how to apply your word-processing skills to produce a complete, publication-ready scientific paper.
Prepare a Word version of the following freely available article. The full article should appear in the Word document:
- title
- authors
- affiliations
- abstract
- 1-4 chapters
- all images and tables
- bibliography (it is sufficient to refer to the first 7 articles in the text and include these 7 articles in the automatically generated bibliography )
Save and send your
article_02.docxto theabari.kurzus@gmail.com. The subject of this email isLab10 - Problem 2. The better the solution, the more badges you get (from seven to zero).